Kluane Community Development LP

The Corporation: 

Kluane Community Development Limited Partnership (KCDLP) operates and manages a variety of businesses and projects primarily within the traditional territory of Kluane First Nation. KCDLP is an independent business corporation providing services and managing businesses and projects in various sectors; such as, construction, economic development services, energy, community store, tourism, business development, real estate, lands planning and community development. 

Reporting to the Operations Manager and Executive Director, the Administrative Assistant performs a variety of important administrative support roles and functions at the KCDLP Office in Burwash Landing, Yukon. The Administrative Assistant liaises closely with the main KCDLP Office located in Whitehorse, Yukon. The main duties of this position are as follows: 

1) Office Administration – The Administrative Assistant works regular business hours, other than when administrative support services are required for evening meetings of the Board of Directors. The Administrative Assistant ensures that basic office functions and systems are effectively operating at the Burwash Landing office, including; reception services, mail and correspondence is tracked and processed, office inventory needs are met, records-management / filing systems are maintained, insurances are kept up to date, WCB and OH&S reports are filed, and all financial transaction documents and employee time-sheets are submitted to the Finance Manager at the Whitehorse Office in a timely manner. 

2) Fuel Administration Services – Kluane Energy Limited Partnership (KELP) is a subsidiary corporation of KCDLP, and provides home and commercial fuel services and deliveries to the community and region. These include the gas-bar, heating fuel, gasoline and diesel. The Administrative Assistant receives fuel orders, arranges for sales, schedules and dispatches the Fuel Truck Operator, follows established procedures and facilitates and tracks the necessary paperwork for subsequent invoicing by the Finance Manager at the Whitehorse office. The duties also include regular monitoring of fuel inventories and ordering fuels as required. 

3) Administrative Support to the Board of Directors – Provides administrative support to the Board of Directors, including; scheduling of meetings, preparing agendas, minutes, tracking action items, assisting with correspondence preparation, arranging travel and submitting honoraria and expense claims. The Board may schedule 1 to 3 evening meeting per month, between 5:30-7:30 pm. 

4) Administrative Support to Senior Management – The Administrative Assistant provides general administrative support to the General Manager, Executive Director and Finance Manager as required. 

5) Human Resources Administrative Assistance – The Administrative Assistant maintains a Human Resources Management System consisting of form templates to facilitate the recruitment of personnel as required, including; Job Postings, Job Descriptions and Letters of Offer / Employment for all positions within the Corporation. The Administrative Assistance also ensures that all completed forms and any wage changes are submitted to the Finance Manager on a timely basis. 

Education / Experience: 

• Diploma in Office Administration, or equivalent working experience with a Grade 12 diploma. 
• Minimum of two years of experience in an office administrative role. 
• Basic knowledge of Human Resources is an asset. 
• Experience working directly with a Board of Directors is considered an asset. 
• Digital fluency (computer skills, internet skills, etc.). 
• RCM Police Criminal Records / Background Check. 
• Valid Driver’s License. 
• Or an equivalent combination of education, training, skills and experience. 

Pay and Benefits: 

• $23.00 – $28.00 per hour commensurate with education, skills, experience and job performance. 
• Employee Extended Health Plan (following the mandatory 3-month Probation Period). 

Preferential Hire Statement: 

Whenever possible, the first preference for hiring will be afforded to qualified people of Kluane First Nation, and then to qualified people of First Nation’s ancestry. 

Applicant Information: 

Candidates may submit their Resume and Cover Letter to the Executive Director kcdc.ed@kluanecorp.ca.

Closing Date for this competition is “open until filled”. Thank you in advance for your application, however only qualified candidates will be contacted. 

Location: Burwash Landing, Yukon
Reports to: Store Manager
Direct Reports: May be requested to supervise Summer Students (KFN Young Workers Program)
Position Status: Full Time (35 – 40 Hours per Week) Including Weekends

Kluane Energy Limited Partnership (“KELP”) is an economic development corporation with an independent mandate to manage certain business interests of the Kluane First Nation. These include the Community Convenience Grocery / Hardware Store, the Café / Restaurant, the Card-Lock Gas-Bar and Rental Accommodation Facilities.

These community services are based out of Burwash Landing, Yukon, a small remote northern community of 100 people, located along the Alaska Highway, 275 Kilometers north-west of Whitehorse, the capital city of the Yukon. There is also customer traffic from nearby communities and a steady tourism clientele travelling the Alaska Highway during the Summer months.

Job Summary:
Reporting to the Store Manager, the Convenience Store Clerks / Service Attendants contribute to the overall success of several “KELP” service-based businesses by performing a wide range of support duties. These positions work closely together in a coordinated fashion, as assigned, performing important functions to ensure the delivery of quality community services. The range of duties include; Grocery / Hardware Store Sales, Café / Restaurant Services, Card-Lock Gas-Bar Tidiness and Rental Accommodation Services. Convenience Store Clerks / Service Attendants work various shifts due to the extended hours of operation provided by these community-based businesses.

Main Duties and Responsibilities:

Grocery / Hardware Store: Welcome customers, assist with enquiries, process sales, operate checkout register and debit-credit machine, process daily sales / cash reports and reconciliations, stock shelves, monitor inventory levels and ongoing ordering needs and maintain the cleanliness of the store, equipment and stocks.

Café / Restaurant Services: Welcome customers, present menus, offer recommendations, receive orders, prepare / present meals, provide bills, process payments, identify ongoing inventory needs, process daily sales / cash reports and reconciliations and maintain the cleanliness and sanitation of the kitchen / restaurant, appliances and equipment.

Card-Lock Gas-Bar: Maintain general tidiness and cleanliness by; emptying the trash bins, replenishing paper towels, filling the windshield wash reservoirs and by wiping down the card-lock pads and gas-pumps.

Accommodation Services (including adjacent Camp / Bunk-House): Perform administrative and logistical duties related to client intakes and departures, room assignments, maintain daily guest register to keep track of clients / occupants. Plan and prepare meals for the work-crew guests, maintain accurate meal records, monitor and maintain required inventories and perform housekeeping, janitorial and laundry services.

Education, Training and Experience:

Convenience Store Clerks / Service Attendants will have the following education, training and experience, or an equivalent combination thereof, and must be willing to receive training for Special Certifications that are required by law in relation to certain services being provided:

• High School Diploma or GED.
• 1 – 7 months of work experience in either a Store, Restaurant, Motel / Hotel or similar services.
• Food Safe Certificate.
• Tobacco and Alcohol Sales Training Certifications.
• Standard First Aid.
• Basic Safety Training.
• Or an equivalent combination of education, training, skills and experience.

Competency Skills:
Convenience Store Clerks / Service Attendants must be able to demonstrate the following skills:

• Customer Service / Hospitality Skills.
• Operate a Cash Register and Debit / Credit Machine.
• Store Inventory / Stocking Skills.
• Cooking Planning, Preparation and Serving Skills.
• Basic Computer Skills.
• Ability to complete Sales / Inventory Reports.
• Rental Accommodation Guest Bookings.
• Cleaning / House-Keeping / Janitorial Skills.

Personal Suitability Requirements:

• Respectful / Positive attitude / Customer-oriented.
• Good communication and interpersonal skills.
• Highly motivated with a strong work ethic.
• Punctual, reliable and dependable.
• Ability to work well with others (team player).
• Ability to work independently with minimum supervision.
• Highly organized and ability to multi-task.
• Flexible and adaptive to changing needs and priorities.
• Ability to manage stress during busy periods.

Conditions of Employment:

• RCM Police Background Check / Criminal Records Check.
• Valid Driver’s License.
• Physically fit, ability to stand for extended periods and lift items weighing 30 Pounds (13.63 Kgs).
• Willingness to work flexible shifts, including mornings, evenings and weekends.
• Willing to work “Short Work Weeks” as defined under Section 11(1) of the Yukon Employment Standards Act, which states that “the employee/s may work a regular day of work in excess of eight hours but not in excess of 12 hours provided that the total hours of work of each employee shall not exceed 80 hours in a two-week period” (unless overtime is paid after 80 hours).
• Willing to work overtime when required.
• English proficiency.

Probation:

• Following a mandatory probation period of three (3) months, a performance assessment will be conducted to determine if the probationary employee will be offered continued employment.

Pay and Benefits:

• $15.00 – $22.00 per Hours, commensurate with education, skills, experience and job performance.
• Extended Health Benefits (following Probation).

Preferential Hire Statement:

Whenever possible, the first preference for hiring will be afforded to qualified people of Kluane First Nation, and then to qualified people of First Nation’s ancestry.
This position is open to Canadian Citizens, people with existing Canadian Work Visas, and people with family connections to the Community who are able to obtain a Canadian Work Visa.

EMPLOYMENT / CONTRACT OPPORTUNITY

Kluane Dana Shäw Corporation (KDSC) is the independent, for-profit, business investment arm of the Kluane First Nation (KFN). KDSC is seeking a Chief Executive Officer / President for contract or hire. On behalf of the Corporation and through its Limited Partnership (KDSLP), this position will fulfill the mandate of creating wealth through investments in a manner that respects the culture and tradition of KFN.

Candidates must have a working knowledge of KFN culture and values, as well be able to demonstrate an appropriate level of education, experience, and skills for:

• Establishing and maintaining a positive and productive relationship with the Board of Directors, KFN, partners and stakeholders;
• Leading, directing and managing both the day-to-day and long-term operations of KDSC/LP;
• Management and fiscal oversight of a multi million-dollar investment portfolio; and
• Seeking, analyzing, and managing the financing and implementation of new business/investment opportunities.

Interested and qualified applicants should submit a resume on or before the Closing Date of: May 28, 2021.

Those currently without all of the required qualifications may submit an Expression of Interest to be mentored.

Please provide information via email to: Kym Sheppard, financemanager@kluanecorp.ca